Interim Report published
The Commission published its Interim Report for consultation within the ICE family at the beginning of August. The two-month consultation period closed on 11 October 2019.
The Commission is extremely grateful to all those who read the Interim Report and took the time to send us their insights and feedback. All submissions were most welcome. There is a wide range of opinion on some aspects, and the Commission is now studying this valuable material as we develop our Final Report to the Trustee Board and Council, which will be published in December 2019.
Download the Interim Report by clicking on the links below:
- Volume 0 – Interim Report (Summary Report)
- provides summary analysis and considerations and explains the 19 interim findings.
- Volume 1 – Interim Report (Full Version)
- provides more detailed analysis with references and annexes.
- Volume 2 – Evidence and Submissions
- publishes the material submitted to the Commission during the Stage 1 consultations via open evidence sessions, workshops with ICE Boards and Committees and submissions from ICE members and Specialist Knowledge Societies.
- Frequently Asked Questions about the Commission and Interim Report
What’s in the Interim Report?
The Interim Report explains the Commission's detailed analysis of the key issues and sets out 19 interim findings for further consultation.
The Commission considered from first principles the pros and cons of various top-level governance structures. The evidence and weight of opinion in our Stage 1 consultation led to the proposition of a compact Trustee Board with a larger, mainly advisory, Council. The key reasons are:
- to make decisions effectively, providing clear and consistent direction;
- to allow every trustee to make a meaningful contribution to numerous trustee decisions (both strategic and tactical) in a way that allows each trustee to take individual and collective responsibility;
- to strengthen board effectiveness, timely decision-making, legal compliance and accountability;
- to focus on risks and opportunities in a rapidly changing environment; and
- to benefit from the advice of the larger, representative Council on strategic issues facing the profession and the Institution.
The Commission then tested this proposition and found that it aligns well with regulatory guidance and the arrangements for nine comparator Institutions in engineering and the built environment.
So the first Interim Finding is to recommend that ICE’s top-level governance structures should comprise a compact Trustee Board of 12 or 13 members with a quorum of at least 7, and a larger, mainly advisory, Council.
But the Commission recognises the concerns expressed about the balance of the current Trustee Board configuration, and in Interim Findings 2 and 3 we recommend the key principles that a majority of Trustee Board members should be elected by ICE voting members, and that all trustees should have equal levels of responsibility.
In the consultation on the Interim Report (now closed) the Commission sought views on these matters and also:
- the options for the method of electing trustees to the Board;
- the options for chairing the Trustee Board and the ICE Council; and
- whether the title ‘Vice President’ should refer only to those who will become President in due course, or should apply to all trustees.
Other Interim Findings cover issues such as: strengthening the role of the Council; the make-up and processes of the Nomination Committee; the President’s Terms of Reference; improving transparency and engagement in ICE governance; and ensuring that ICE members can vote electronically at Special General Meetings.
What happens next?
The Commission will review all the consultation responses and take them into account as it develops its Final Report to the ICE Trustee Board and Council. This will be published in December 2019.
Once the Final Report has been delivered the work of the Commission will be complete. It will then be for the Council and Trustee Board to consider the recommendations; and for the Council to advise and the Trustee Board to decide on any governance changes required as a result. Some changes may be implemented immediately, while others may require a ballot of the voting members to change By-Laws.
About the Commission
The Commission is an advisory body. It is made up of ICE members who have had significant involvement in the Institution, as well as external members with strong experience of governance.
The Commission was set up following the introduction of new ICE governance arrangements in November 2018 as a result of a member ballot, and the acceptance of a Special General Meeting resolution which called for a full review of ICE governance.
The Commission’s purpose is to make recommendations to the Council and Trustee Board about ICE governance, to enable the Institution to deliver its Royal Charter objects as effectively as possible.
The Commission is undertaking its work in three stages:
- Stage 1:
Consult widely on the key principles and issues for the good governance of an Institution like ICE. Receive evidence and submissions from ICE members and stakeholders, hold discussions with the main ICE Boards and Committees, consult the Specialist Knowledge Societies, and review the governance of comparator organisations.
- Stage 2:
Develop Options for Future ICE Governance. Consider the key issues identified, and evidence gathered, during Stage 1 and look at the options for future governance of the ICE.
- Stage 3:
Publish, and consult widely on, an Interim Report setting out the emerging positions and options. Take account of feedback on the Interim Report and finalise recommendations to the Council and Trustee Board. These will be published in a Final Report in December 2019.
The Commission is currently in Stage 3 of its work plan.
Submissions to Stage 1 Evidence Sessions
Minutes of Commission meetings
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