HKA G&S: Japan delegation 2025

Overview

The Institution of Civil Engineers Hong Kong Association Graduates and Students Division (ICE HKA G&S) organises overseas delegations to encourage knowledge exchange and networking with engineering professionals overseas. ICE HKA G&S Japan delegation 2025 will be scheduled from 07 January 2025 to 12 January 2025. The theme of the delegation is Innovative smart city solutions: transforming and revitalising Tokyo’s urban infrastructure.   

Tokyo was selected for the delegation this year. The Japanese engineering industry promotes a unique blend of cutting-edge technology, rich cultural heritage, and pioneering approaches to sustainable urban development. As a global leader in infrastructure innovation, Japan presents an unparalleled opportunity for our young members to broaden their horizons and explore the dynamic intersection of engineering, environmental stewardship, and community-centric design. 

Our upcoming delegation will take delegates on a journey through Japan's premier infrastructure sites, including The University of Tokyo, the Shibuya Station Redevelopment by Tokyu Construction Company, Penta-Ocean Construction Company Limited, Obayashi Corporation, and the Metropolitan Area Outer Underground Discharge Channel, where they will witness firsthand the country's remarkable progress in transforming its cities and transportation networks for a greener and more resilient future.

Delegates will have the chance to learn about innovative technologies and gain insights into the collaborative governance models that drive the ambitious projects. The delegation's itinerary will be carefully curated to showcase best practices in Japan in sustainable transportation, urban redevelopment, and integrated waste management systems.

Delegates not only will witness these engineering marvels but also delve into the cultural, historical, and societal perspectives that have enabled Japan's transition towards a more livable and low-carbon future. 

After the delegation, participants will have the opportunity to share their experiences and takeaways with the broader ICE community through a dissemination seminar. This is the opportunity to inspire other emerging engineers and contribute to the ongoing dialogue on sustainable infrastructure development, fostering cross-pollination of ideas and best practices. 

Capacity: 20 participants  

Language: English  

Application: 

The online application form will be opened at 10.00 on 07 November 2024 (Thursday) and will be closed at 17.00 on 21 November 2024 (Thursday). ICE HKA G&S reserves to close the application early if the event is full. 

Please complete the online application form, and submit your cheque (payable to ‘The Institution of Civil Engineers (Hong Kong) Limited’) together with all other documents in a single envelope in person or by mail to: 

ICE Hong Kong Office 

17/F, 88 Lockhart Road, Wanchai, Hong Kong 

Please specify on the envelope ‘ICE HKA G&S Japan delegation 2025’ 

Remarks:  

• The itinerary is tentative and is subject to change.
• Priority will be given to ICE graduate and student members and student prize winners, on a first-come-first-served basis.
• Application will be considered as completed only upon receipt of your completed online application form (to be submitted together with a 300-word platform statement for student prize applicants), full payment, a declaration form and a photocopy of your HKID card and travel documents.
• Only successful applicants will receive confirmation emails.
• Once the application is successful, payment is non-refundable.
• Participants must purchase their own travel insurance covering the above delegation
• Participants must attend the briefing session regarding the delegation trip before departure.  
• ICE HKA G&S reserves the right to limit the number of successful applicants associated with the same employer.
• For details and payment instructions, please refer to the online application form.
• Attendance certificates will be provided after two weeks of the event only if attendees attend the whole event.
• ICE HKA G&S reserves the right of final decision in any disputes. 

Delegation student prize:

ICE HKA G&S encourages full time students in higher education to explore the civil engineering industry, both within and outside Hong Kong. The Student Prize aims to promote ICE HKA G&S Japan delegation 2025 among students and subsidise part of the delegation costs for the prize winners.. Awardees of the student prize will be eligible for a sponsorship of HKD3,000 for the delegation. All ICE student members currently pursuing full time undergraduate or above degrees are eligible to apply for the prize. 

For selection criteria and more details, please refer to the brief of the student prize.

 Application for the student prize: 

To apply, the applicant should:

1. Fill in the online application form for the delegation.
2. Prepare a platform statement.  
3. Submit a photocopy of the student ID card or transcript. (Proof of full-time students.) 

The student prize:

• HKD3,000 sponsorship for Japan delegation 2025
• A certificate to be presented in the dissemination seminar 

 Obligations of student prize winner after the delegation: 

• To submit a 400-word study report
• To share their learning experience and takeaways from the delegation in the form of delivering a presentation in the dissemination seminar for the Japan delegation 2025 (or other channels, upon approval by the G&S committee)
• To be one of the ambassadors for promoting ICE in their respective higher education institutions, including membership promotion. Award will be granted only if the student prize winner undertakes all of the above obligations. 

Disclaimer:

The Institution of Civil Engineers (Hong Kong Association) shall not under any circumstances be liable or otherwise for death or any injury or for any damage to or loss or destruction of property or otherwise, in any such case arising from any accident or mishap, and whether during or after this event, in preparation for it, travelling to or from it or otherwise. 

Prices

The application fee is inclusive of round-trip flight tickets, hotel accommodation (shared double room), as well as breakfast, lunch, local transportation and admission fees of scheduled visits during the course of staying in Japan. Insurance shall be purchased by the participants themselves upon successful registration for the delegation.