Governance updates

The ICE Council and Trustee Board have agreed in full the findings from the Presidential Commission’s Final Report. See below how these will be implemented.

Implementation of Findings

The Findings will be implemented using a three-stage approach.

Stage 1: Procedural Changes

Those findings which are mainly procedural will be implemented as soon as practicable.

Stage 2: Regulations and Terms of Reference Changes

Those findings which will necessitate a change to the Regulations or Terms of Reference will be reviewed by the Trustee Board and the Council at their meetings in March and April 2020 respectively.

Stage 3: By-law Changes

Those findings which affect the By-laws will require the approval of the Trustee Board and the ICE’s Corporate Members. We will hold a ballot in June – July 2020 to seek members agreement.

Stage 1: Procedural Changes

Transparency and openness are vital elements in building confidence in the Institution’s governance. The Governance pages of the ICE’s website have been revamped to incorporate the Commission’s recommendations in this area. Below are some examples of the changes we have incorporated.

  • Volunteer Handbook – provides useful advice on how members can get more engaged with ICE.
  • Terms of Reference - current Terms of Reference for the Trustee Board, Council, Nomination Committee and the main standing committees which report to the Trustee Board.
  • Governance Handbook – serves as a simple guide to ICE Governance and is updated each year to reflect emerging best practice. It is available on the Trustee Board page on the ICE website.
  • Trustee Board Minutes – minutes are published after each Trustee Board meeting once approved by the chair and are then confirmed once approved at the subsequent meeting.
  • President’s Calendar – details past and forthcoming events so that members may be aware of the President’s considerable activities.
  • Annual and Special General Meetings – provides details about our Annual General Meetings, Annual Reports and Special General Meetings.
  • Council Meetings – the Council has reshaped its agenda and will host a series of talks in April 2020 which will be open to the membership and interested parties to debate and discuss.

Stage 2: Regulations and Terms of Reference Changes

The Commission findings will require changes to the Disciplinary Regulations and the Terms of Reference for the President, Trustee Board, Council, Nomination Committee and the main standing committees.

In addition, ICE has also set up two member-led committees to review the way in which we select our trustees and how we communicate with our membership.

Nomination Committee (NOMCO)

A member led committee has been formed to review the Nomination Committee Terms of Reference. This will be led by David Porter, Chair of the ICE Audit Committee and past member of Council, working with Lawrence Shackman (recently Chair ICE Scotland) and ICE Council member Kate Cairns.

Communications Committee

A Communications Committee has been formed to review how we engage with our membership, wherever they may be, to ensure that the ICE is transparent and inclusive. This will be led by Liz Waugh, a trustee and a professional communications expert.

Revised Terms of Reference will be reviewed by the Trustee Board and the Council at their meetings in March and April 2020 respectively.

Stage 3: By-law Changes

In order to implement the Commission Findings in full, changes will need to be made to the Institution’s By-Laws which will require members agreement in a ballot.

Members will be asked to approve changes to the balance of the Trustee Board and the method of appointing its members and Special General Meeting arrangements as recommended by the Commission.

We will hold a ballot between 1 June – 14 July 2020 to ask for member’s agreement to implement the changes by November 2020.

The ICE President, Trustees and Council members shall be meeting many members over the next few months and will be happy to explain the opportunities they believe these changes will bring.

More Information

For more information on the Presidential Commission’s findings and to read the final report, please visit the Presidential Commission page.

If you would like more information about any of the proposed governance changes, please email [email protected].

 
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